What does an employee really cost?
Salary is only part of the investment. Estimate employer taxes, benefits, equipment, software, workspace and the effective cost of productive time.
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Add a person
Where is the employee based?
Choose the model that best matches the employment location.
What the estimate includes
The calculator combines direct pay, employer-side contributions, benefits and recurring overheads. Recruitment and equipment are spread across the years you choose.
Effective hourly cost adjusts for paid leave and public holidays, helping you compare the investment with the hours normally available for productive work.
Important assumptions
Built-in UK and US assumptions are planning estimates with effective dates of UK: 6 April 2026; US: 1 January 2026. US state and local costs vary. EU mode requires your applicable country rate. Review every input before relying on the result.
This is not payroll, tax, legal or HR advice and does not calculate employee take-home pay.
Planning assumption sources
Knowing what another employee costs is useful. Knowing why you need them is more useful.
WorkflowMind connects people cost to workload, processes and systems so you can understand what is creating the pressure before adding more capacity.