Last updated: June 2026
This Privacy Policy describes how WorkflowMind ("WorkflowMind", "we", "us", or "our") collects, uses, and protects your information when you use our service.
1. Who we are
WorkflowMind provides the WorkflowMind service. Our address is 148 The Rose Bowl, Portland Crescent, Leeds, LS1 3HB.
For data protection enquiries, contact us at support@workflowmind.com.
2. Information we collect
We collect information you provide directly, including:
- Account information (name, email address, password)
- Billing information (processed securely via our payment provider)
- Workflow maps and process data you create in the platform
- Organisation and team member information you add
- Communications with our support team
We also collect usage data automatically, including IP address, browser type, pages visited, and session duration.
3. How we use your information
We use your information to:
- Provide and improve the WorkflowMind service
- Process payments and manage your subscription
- Send service-related communications
- Provide customer support
- Ensure security and prevent fraud
- Comply with legal obligations
4. Data sharing
We do not sell your personal data. We share data only with:
- Service providers who help us operate the platform (hosting, payment processing, email delivery)
- Legal authorities where required by law
5. Data retention
We retain your account data for as long as your account is active, plus a reasonable period thereafter for legal and business purposes. You may request deletion of your data at any time.
6. Your rights
Under UK GDPR, you have the right to access, correct, delete, or restrict the processing of your personal data. Contact us at support@workflowmind.com to exercise any of these rights.
7. Cookies
We use essential cookies for session management and authentication. We may also use analytics cookies to understand how the service is used. You can control cookies through your browser settings.
8. Security
We implement appropriate technical and organisational measures to protect your data. All data is transmitted over encrypted connections.
9. Changes to this policy
We may update this policy from time to time. We will notify you of significant changes by email or by notice in the platform.
10. Contact
For any privacy-related questions, contact us at support@workflowmind.com or write to WorkflowMind, 148 The Rose Bowl, Portland Crescent, Leeds, LS1 3HB.